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Privacy and Confidentiality II

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Privacy and Confidentiality II

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HMIS privacy and confidentiality quiz

Created by

NACH HMIS
NACH HMIS
United States

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Privacy and Confidentiality II
 

Privacy and Confidentiality IIOnline version

HMIS privacy and confidentiality quiz

by NACH HMIS
1

1. The PromisSE implementation, our ServicePoint HMIS group, includes every CoC in the state of Alabama and 4 CoCs in the western Florida panhandle.

2

2. Agency data in HMIS may be published freely without the agency’s permission

3

3. An HMIS agency must have a privacy notice describing its policies and practices for the processing of Personal Protected Information (PPI) and must provide a copy of its privacy notice to any individual upon request. If the agency maintains a public web page, the current version of its privacy notice must be made available there.

4

4. A Covered Homeless Organization (CHO) may collect PPI only when appropriate to the purposes for which the information is obtained or when required by law.

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5. A CHO must post a sign at each intake desk that explains the reasons for collecting this information.

6

6. A CHO must allow an individual to inspect and to have a copy of any PPI about them and offer to explain any information that the individual may not understand.

7

7. A client’s COVID-19 status may not be divulged without their express permission to a person or entity who has the ability to protect others’ health.

8

8. If the police request information about a client in HMIS you should give them your user login information.

9

9. Client permission is required to enter their information into HMIS

10

10. Client permission is required for other agencies to have access to their data in an open HMIS system such as ours through the use of the ROI.

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11. Domestic violence projects are allowed to use HMIS.

12

12. Refusal to share information affects the level of service a client receives.

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13. An HMIS Agency, in its privacy policy, may reserve the right to deny access to the PPI of an individual if the disclosure of this information would be reasonably likely to endanger the life or physical safety of anyone.

14

14. Coworkers may use your HMIS login if they forgot theirs or didn’t take the class.

15

15. A provider that is covered by HIPAA is not required to also follow the HMIS Privacy and Security Standards so that the agency is not subject to conflicting rules.

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16. A CHO can reject repeated or harassing requests for access to or correction of PPI.

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17. You don’t have to use HMIS every month because you never get de-activated and or have to request reactivation.

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18. When HMIS workstations are not in use and staff are not present, computers and data must be secured and not usable by unauthorized individuals.

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19. A CHO must secure any paper or other hard copy containing personal protected information that is either generated by or for HMIS, including, but not limited to reports, data entry forms and signed consent forms.

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20. Clients who are actively fleeing domestic violence can be entered into HMIS along with case notes regarding the situation.

Feedback

Information that is never going to be used shouldn't be collected.

People doing intakes by phone must read this information to the caller.

This is one of those exceptions to HIPAA and to HMIS privacy rules.

Provide information on approximate client whereabouts without divulging information on everyone in HMIS.

 
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