Quiz: Records Management


Records ManagementOnline version med records by Adrian Fischer 1 Who is the Point of Contact for all inquiries and recomendations for improvement to the systems, procedures, and forms in regards to medical records? a BUMED b CO of MTF c BUMED, Patient Administration Division, Medical records Branch d BUMED, Patient Administration Division, record policy branch 2 This record is defined as: A medical file which documents care provided to a patient assigned to a designated inpatient bed in an MTF or ship a Outpatient Record b Inpatient record c Temporary Record d Health Record 3 A Temporary record is: a A record in place of a lost HREC. b A copy of a HREC. c Also known as a skeleton record from a HREC. d An origional record established and retained in a specialty clinic in addition to primary HREC. 4 Who establishes minnimum requirements for establishing and maintaining medical records for MTFs seeking JCAHO accreditation? a BUMED b Privacy Act 1974 c JCAHO d MTF CO 5 What basic information is included in a new HREC? Select all that apply Choose one or more answers a DD 2808 & DD 2807 b NAVMED 6120/4 c NAVMED 6150/4 d Identifying data (necessary intries) 6 a dependant mother or step-mother would have the FMP... a 30-39 b 20 c 40-49 d 40-44 7 A dependant father or step father would have the FMP... a 40-44 b 60-80 c 45-49 d 10-20 8 A foreign National's FMP would be.... a 01 b 90 c NA d 99 9 What is the correct sequence for Retirement Tape? Choose one or more answers a Every 6 years (Starting 1993)... Yellow, White, Green, Red, Blue, Black b Every 6 years (Starting 1993)... Yellow, White, Yellow, Red, Blue, Black c Every 6 years (Starting 1993)... Red, Yellow, White, Green, Blue, Black d Every 6 years (Starting 1993)... Black, White, Yellow, Blue, Red, Green 10 True or False: Filing of automated/computerized medical reports in the medical record is authorized. a False b True c Only when retiring or seperating 11 What are the goups for this SSN? 123-45-6789 a 123-45 are Tertiary, 67 is Seconday and 89 is Primary b 6789 is primaary and 123-45 is seconday c 123 is Primary, 45 is seconday and 6789 is tertiary 12 Medical records should be sent to ___ for retirement & Disposal a National Personnel Records cneter, St. Louis b Reserve Personnel Center, New Orleans c Department os Veteran Affairs, Service Medical Records Center, St Louis 13 Part 1 of a HREC is a shots and audio b Items that are unusual c Physical exams d Preventive Medicine and Occupational Health 14 Part 2 of a HREC is a Sickcall b AHLTA Printous c Medical Care and Treatment d Light Duty 15 Part 3 of a medical record is a in depth exams b physical qualifications c medical care d eye exams 16 Part 4 of a HREC is a Eye exam and Audio b Miscellaneous Forms c Ancilary Studies d Inpatient Care 17 inventory of HRECs should be done a yearly b monthy c quarterly d When being inspected 18 A health record is closed when a member... (Select all that apply) a dies b is dischargd or retires c refuses to update IMR d is declared a deserter 19 how long are Inpatient Records maintained for? a 1 year b 2 years c 5 years d they are never maintained 20 True or False: Unauthorized disclore of medical information is grounds for administrative or disciplinary action against the informant. a True b False c Only when it's greavious disclosre d Not if approved by an LCPO or above 21 The most common chargeout system for a medical reacord is. a a log book b NAVMED 6150/7 c SF 600 d NAVMED 3100/2 22 When requesting a record or medical information from another MTF, What form should you compete? a DD 2697 b SF 600 overprint c DD 877 d NAVPERS 5000/64 Feedback 1 BUMED, Patient Administration Division, Medical Records Branch

1

Who is the Point of Contact for all inquiries and recomendations for improvement to the systems, procedures, and forms in regards to medical records?

a

BUMED

b

CO of MTF

c

BUMED, Patient Administration Division, Medical records Branch

d

BUMED, Patient Administration Division, record policy branch

2

This record is defined as: A medical file which documents care provided to a patient assigned to a designated inpatient bed in an MTF or ship

a

Outpatient Record

b

Inpatient record

c

Temporary Record

d

Health Record

3

A Temporary record is:

a

A record in place of a lost HREC.

b

A copy of a HREC.

c

Also known as a skeleton record from a HREC.

d

An origional record established and retained in a specialty clinic in addition to primary HREC.

4

Who establishes minnimum requirements for establishing and maintaining medical records for MTFs seeking JCAHO accreditation?

a

BUMED

b

Privacy Act 1974

c

JCAHO

d

MTF CO

5

What basic information is included in a new HREC? Select all that apply

Choose one or more answers

a

DD 2808 & DD 2807

b

NAVMED 6120/4

c

NAVMED 6150/4

d

Identifying data (necessary intries)

6

a dependant mother or step-mother would have the FMP...

a

30-39

b

20

c

40-49

d

40-44

7

A dependant father or step father would have the FMP...

a

40-44

b

60-80

c

45-49

d

10-20

8

A foreign National's FMP would be....

a

01

b

90

c

NA

d

99

9

What is the correct sequence for Retirement Tape?

Choose one or more answers

a

Every 6 years (Starting 1993)... Yellow, White, Green, Red, Blue, Black

b

Every 6 years (Starting 1993)... Yellow, White, Yellow, Red, Blue, Black

c

Every 6 years (Starting 1993)... Red, Yellow, White, Green, Blue, Black

d

Every 6 years (Starting 1993)... Black, White, Yellow, Blue, Red, Green

10

True or False: Filing of automated/computerized medical reports in the medical record is authorized.

a

False

b

True

c

Only when retiring or seperating

11

What are the goups for this SSN? 123-45-6789

a

123-45 are Tertiary, 67 is Seconday and 89 is Primary

b

6789 is primaary and 123-45 is seconday

c

123 is Primary, 45 is seconday and 6789 is tertiary

12

Medical records should be sent to ___ for retirement & Disposal

a

National Personnel Records cneter, St. Louis

b

Reserve Personnel Center, New Orleans

c

Department os Veteran Affairs, Service Medical Records Center, St Louis

13

Part 1 of a HREC is

a

shots and audio

b

Items that are unusual

c

Physical exams

d

Preventive Medicine and Occupational Health

14

Part 2 of a HREC is

a

Sickcall

b

AHLTA Printous

c

Medical Care and Treatment

d

Light Duty

15

Part 3 of a medical record is

a

in depth exams

b

physical qualifications

c

medical care

d

eye exams

16

Part 4 of a HREC is

a

Eye exam and Audio

b

Miscellaneous Forms

c

Ancilary Studies

d

Inpatient Care

17

inventory of HRECs should be done

a

yearly

b

monthy

c

quarterly

d

When being inspected

18

A health record is closed when a member... (Select all that apply)

a

dies

b

is dischargd or retires

c

refuses to update IMR

d

is declared a deserter

19

how long are Inpatient Records maintained for?

a

1 year

b

2 years

c

5 years

d

they are never maintained

20

True or False: Unauthorized disclore of medical information is grounds for administrative or disciplinary action against the informant.

a

True

b

False

c

Only when it's greavious disclosre

d

Not if approved by an LCPO or above

21

The most common chargeout system for a medical reacord is.

a

a log book

b

NAVMED 6150/7

c

SF 600

d

NAVMED 3100/2

22

When requesting a record or medical information from another MTF, What form should you compete?

a

DD 2697

b

SF 600 overprint

c

DD 877

d

NAVPERS 5000/64

Feedback

1

BUMED, Patient Administration Division, Medical Records Branch

Records Management

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