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Compliance Quick Quiz

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HIPAA & Complaints

Created by

Brandi Johnson
Brandi Johnson
United States

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Compliance Quick Quiz
 

Compliance Quick QuizOnline version

HIPAA & Complaints

by Brandi Johnson
1

What is the folder name in Box that contains the F-8501 Complaint Report Form?

2

What is the name and number of the Quality System document that tells you how to handle all complaints?

Choose one or more answers

3

All complaints must be reported within what time period of awareness?

4

True or False: You should always lock computers/workstations every time you step away and ensure PHI is not visible or cannot be heard by unauthorized individuals, phone or video calls should only take place in a private space and not in open areas or shared workspaces.

5

True or False: Acceptable ways for reporting a HIPAA Breach include emailing privacy.us@medel.com or submitting a ticket via the browser.

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Answer: Standard Operating Procedures – IBK (Box\Quality System - IBK Documents - INTERNAL\Standard Operating Procedures - IBK) Reason: Any written, electronic or oral communication which contains expression of dissatisfaction or alleged deficiency related to identity, quality, durability, reliability, safety, effectiveness, or performance of our medical devices must be sent on the currently approved F-8501 product complaint form to complaints@medel.com and complaints.us@medel.com. HQ is responsible for receiving the returned products and investigating complaints. Certain complaints may require them to report allegations and findings to governing agencies such as the FDA.

Answer: RA203 Complaints Procedure This procedure will provide you the required time period for reporting complaints. It will address the various types of complaints and how to report them, including Product Complaints (F-8501), Customer Support Complaints (F-202), Distributed Product Complaints (F-203), Feedback, and Adverse Events reporting Research related complaints. Pages 12-17 provide step by step information on completing the forms.

Answer: 24 hours Complaints that are not submitted within the 24-hour time frame will be reported to the President and CEO, as well at the Regional Director/Department Director notifying them of non-conformance. The 24-hour window starts from the time you are aware of the complaint. Example if a complaint is sent on Friday after hours and you don't open the email until Monday; Monday is your "awareness" date. Even if you don't have all the necessary information, you must "start the clock" by filing an initial complaint. You can still follow up later with additional information.

Answer: True ALWAYS "lock computers/workstations (even if you are just stepping to another space in your work area and" ALWAYS "ensure PHI is not visible or cannot be heard by unauthorized individuals, phone or video calls should only take place in a private space and not in open areas or shared workspaces." Answer taken from the email sent by Poonam on 5/6/26 Amanda replied with a quick tip on the same email thread on 5/7/26 for an easy way to lock your workstations by "clicking WINDOWS Key + L to instantly lock your PC."

Answer: True You may either Email privacy.us@medel.com or submit a ticket HIPAA breaches occur various ways and must always be reported. A few examples are: An order shipped to an incorrect address. The incorrect FedEx label or paperwork in the shipment do not match the recipient. Packages misdelivered by the courier are reported as a breach so the privacy officer can report it and notify the recipient (although it is out of our control). Sending emails to incorrect people or to those who are not authorized designees. Reminder: Schools are not covered entities under HIPAA unless the family lists them on the Intake Form; if they are not listed you may ask them if they have a FERPA (Family Educational Rights and Privacy Act) document that they can share with us to enable to us to speak with them.

 
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