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Team Plan: Several creators on one plan
We are committed to continuously improving your experience; some elements of the video interface may not match the current one.
What a Team Plan is
A Team Plan lets several people use Educaplay at the same time with a single purchase. You buy it by number of creators: with a Team Plan for 20 creators, 20 people can be creating games at the same time. Players don't count: they're unlimited, as on any plan.
How you log in is up to you: everyone with one shared school account, each person with their own, or a mix of both. If you prefer individual accounts, you can add up to 10 for every creator you purchase.
How many creators to get
We recommend as many as the people who will use Educaplay. If there are 20 of you, 20 creators make sure all 20 can create at the same time without anyone being left out. The more creators you get, the lower the price per creator.
How to take it out
- Up to 25 creators: you take it out directly from the Plans page, with no need to wait for a quote. Choose Team Plan at the top, set the number of creators, pick the plan type and complete the payment. Team Plans are annual subscriptions.
- More than 25 creators: request a no-obligation quote from the same page. It's a two-minute form and our team gets back to you with a tailored proposal.
In the Terms and conditions, each creator is referred to as a license.
You can also try the Team Plan free for a few days before buying it, and even request a hands-on training session with our team. If your institution or a third party pays, the process is the same as for any plan: you start it and send them the quote or the Pay for me link. It's explained step by step in How to take out a plan and manage your subscription.
Team Plan types
Each type gives the whole team the same features as the equivalent Individual Plan:
- Advanced Team Plan: ad-free games, extended use of Ray, your own videos (5 GB) and all the game's Advanced options (Privacy, Background image, Final message, “Hide…”). The 5 trial uses of the Classroom, Teams and LTI integrations remain.
- Academic Team Plan: adds unlimited integrations with Google Classroom, Microsoft Teams and LTI/SCORM platforms (Moodle, Canvas, Blackboard, etc.), unlimited SCORM/HTML/printable PDF downloads, unlimited audio, videos up to 25 GB and Reports with one year of history and detailed answers.
- Commercial Team Plan: adds the five corporate identity options (Colors, Typography, Logo, Corporate footer and Hide Educaplay identity), videos with no quota and Reports with five years of history.
If you need the exact detail of each one, see the articles Advanced Plan, Academic Plan and Commercial Plan.
My team
The team is managed from My team, in your account menu. It's visible to the plan's owner (whoever took it out) and to any accounts that are admin. At the top you have the team's status:
- Creators online: how many there are right now, out of the purchased total.
- Peak: the highest number of creators at the same time, with the date.
- Limit reached: how many times someone has logged in with the team full, and when the last one was. If this number goes up, the team needs more creators.
Below is the list of accounts, with the Owner or Admin label where it applies and their status: Creating now, Last active with the date, or No account yet · Email sent if that address doesn't have an Educaplay account yet.
Adding and removing accounts
- Click Add account and type the person's email address. You can add several rows in a row.
- If you have the addresses in a file, use Import list (CSV/Excel): we read the addresses and add them to the list for you to check.
- Click Save.
Each person gets an email. If they already have an Educaplay account with that address, they get the plan immediately; if not, they'll get it as soon as they sign up with it. You can add up to 10 accounts per purchased creator, including the owner's.
To remove someone, use Remove from team in their row's menu: they lose the plan, but their games stay theirs. You can change the team's accounts as many times as you like.
Admins and messages
With Make admin you give someone permission to add and remove accounts, make other people admin and write to the team. The subscription and billing stay with the owner.
With Send message you write to one or several accounts: they get it by email and in their Educaplay Messages, and can reply from either. If you select several accounts, you can do these actions in bulk.
What happens if one more person logs in
Each person logged in counts as one creator, even if several of them use the same account on different devices. A creator stops counting when they log out or after about three hours of inactivity.
If the team is full and someone else wants to get in, they see a notice with the number of creators online and the account that has been inactive the longest. If they click Continue, we close that session and they get in; the person who was disconnected sees, when they come back, that a teammate needed to get in, and their work is saved. If they click Cancel, they don't get in and nobody loses their session.
When the session being closed belongs to the same account on another device, the notice says so and offers Remember my choice so it doesn't ask again. This can be changed later in Account (in your profile menu), under Sign-in.
If the notice comes up often, the owner sees a link in it to add creators to the plan.
Customizing the team's games
As the owner you can make global decisions that apply to the whole team's games from the Customize games section of the side menu.
By default, each account decides its own options (Privacy, Background image, Final message, etc.). You can centralize control and, for example:
- Require all the team's games to ask for identification before playing.
- Set the default visibility of the games.
- On the Commercial Team Plan, apply the corporate identity (colors, typography, logo, footer) by default to all the team's games.
Guests and Reports APIs
The guests and Reports APIs are available on the Academic and Commercial Team Plans, just like on individual plans. Documentation at api.educaplay.com/docs/ (Developers link in the footer).
Frequently asked questions
Can we all use the same account?
Yes. You can share one school account, use one each or combine both. Each person logged in counts as one creator, whatever account they use.
How many accounts can I add?
Up to 10 per purchased creator, including the owner's. With 5 creators, up to 50 accounts.
Can I mix plan types in the same Team Plan?
No. The whole team has the same plan type: either all Advanced, or all Academic, or all Commercial. If you need different types for different people, the most practical option is to take out separate Team Plans.
How much does the price per creator drop?
The more creators the plan includes, the lower the price per creator. The exact discount depends on the plan type and the number of creators. On the Plans page you'll see the updated price when you set the number.
Do I need to request a quote?
Only if you want more than 25 creators. Up to 25 you take it out directly from the Plans page.
Can I try the Team Plan before taking it out?
Yes. We offer a free trial of a few days so your team can evaluate the plan thoroughly. Request it from the Plans page.
What can an admin do?
Add and remove accounts, make other people admin and write to the team. They can't change the plan type or the number of creators, or see the billing: the owner does that from My Plan.
Do the Academic Plan's integrations work for the whole team?
Yes. On an Academic or Commercial Team Plan, every account has the unlimited integrations with Google Classroom, Microsoft Teams and LTI/SCORM platforms (Moodle, Canvas, Blackboard, etc.).
Can we request a training session for the team?
Yes. On request, we organize hands-on sessions with your team so it gets the most out of Educaplay. Say so in the quote form or through Support.
