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Team Plan: several licenses in a single purchase
We are committed to continuously improving your experience; some elements of the video interface may not match the current one.
What a Team Plan is
A Team Plan is a package of several Individual Plans you buy together to share among the people on your team. The more plans it includes, the lower the price per license.
Team Plans are available in the three paid plan types: Advanced, Academic and Commercial. All the licenses of a Team Plan are of the same type.
How to take it out
- Up to 25 licenses: you can take it out directly from the platform, without waiting for a quote. Go to the Plans page, choose the plan type, indicate the number of licenses and complete the payment.
- More than 25 licenses: you request a no-obligation quote from the same Plans page. It's a form that takes a couple of minutes; our team will contact you with a tailored proposal.
You can also try the Team Plan free for a few days so your team can evaluate it before purchasing, and even request a hands-on training session with our team.
Types of Team Plan
Each type of Team Plan gives every team member the same features as the equivalent Individual Plan:
- Advanced Team Plan: ad-free games, extended use of Ray, your own videos (5 GB) and all the Advanced game options (Privacy, Background image, Final message, “Hide…”). Each member keeps 5 trial uses for integrations with Classroom, Teams and LTI platforms.
- Academic Team Plan: adds unlimited integrations with Google Classroom, Microsoft Teams and LTI/SCORM platforms (Moodle, Canvas, Blackboard, etc.), unlimited SCORM/HTML/printable PDF downloads, unlimited audio, videos up to 25 GB and Reports with one year of history and detailed answers.
- Commercial Team Plan: adds the five corporate image options (Colors, Font, Logo, Corporative footer and Hide Educaplay identity), videos with no quota and Reports with five years of history.
If you need the exact detail of each one, check the individual documents Advanced plan, Academic plan and Commercial plan.
Assigning licenses
As the plan administrator, you distribute the licenses from the Assign licenses panel in your account. Each license corresponds to an Individual Plan of the type you've taken out.
- Log in to your Educaplay account and open the Assign licenses panel.
- Enter the email address of each person you want to give a license to.
- Click Assign licenses. Educaplay sends an email to each person with a welcome message and instructions.
If the person already has an Educaplay account, their plan is upgraded automatically. If they're not registered yet, the email explains how to create the account; as soon as they create it, the license is applied.
Adding or removing members
You can add or remove people from the Team Plan at any time, as people join or leave your team. The total number of active licenses can't exceed the number you've taken out; if you need more, you expand the plan.
Customizing the team's games
As the administrator you can make global decisions that apply to the games of all the team members from the Customize games section in the side menu.
By default, each member decides their own options (Privacy, Background image, Final message, etc.). As admin you can centralize control and, for example:
- Require all the team's games to need identification before playing.
- Set the default visibility of the games.
- On the Commercial Team Plan, apply the corporate identity (colors, font, logo, footer) by default to all the team's games.
Guests and Reports APIs
The guests and Reports APIs are available on the Academic and Commercial licenses of the Team plan, just like on the individual plans. Documentation at api.educaplay.com/docs/ (Developers link in the footer).
Frequently asked questions
Can I mix plan types in the same Team Plan?
No. The licenses of a Team Plan are all of the same type: either all Advanced, all Academic, or all Commercial. If you need different types for different people, the most practical thing is to take out separate Team Plans.
How much does the price per license go down as the team grows?
The bigger the Team Plan, the lower the price per license. The exact discount depends on the plan type and the number of licenses. On the Plans page you'll see the updated price when you indicate the number.
I have fewer than 25 people on my team, do I need a quote?
No. Up to 25 licenses you can take out the Team Plan directly from the Plans page. A quote is only requested if you need more than 25 licenses.
And if I need more than 25 licenses?
Request a no-obligation quote from the Plans page; it's a very short form. Our team will contact you with a proposal tailored to your needs.
Can I try the Team Plan before taking it out?
Yes. We offer a free trial of a few days so your team can evaluate the plan thoroughly. Request it from the Plans page.
How do my team members activate their plan?
When you, as admin, assign the license from the Assign licenses panel, the person receives an automatic email. If they already have an Educaplay account, their plan is upgraded right away. If not, the email explains how to create it; once they do, the license is applied.
Can I swap one person for another mid-period?
Yes. You can remove a member from the plan and assign the license to another person from the Assign licenses panel at any time.
Do the Academic plan integrations work for each team member?
Yes. Each license of the Academic (or Commercial) Team Plan includes unlimited integrations with Google Classroom, Microsoft Teams and LTI/SCORM platforms (Moodle, Canvas, Blackboard, etc.) for that person.
Can we request a training session for the team?
Yes. If you request it, we organize hands-on sessions with your team so it gets the most out of Educaplay. Indicate it on the quote form or through Support.
